Organizing Your Email

Netscape

Okay, you’ve been sending Email messages to your friends, and they’ve been sending messages to you. Now you’ve got a very large list of messages in your Inbox folder and in your Sent folder. And every day the list gets longer. Perhaps you want to keep some messages, and others you want to get rid of.

It’s time to learn about using folders with your Email. This will help you organize your Email so that you can keep track of those messages you want to keep.

First, decide how you want to store the messages you want to keep. Do you want to save them by category or by sender? Do you want to also save messages you have sent?

In the first example we will create a folder to save messages that were received with pictures as attachments. So, we will name the folder “Pictures”.

This will bring up the following dialog box, where you will enter the name that you want for the new folder, as well as where you want the folder to appear.

Choose the folder name where you want this folder to appear. For example, if you want to save messages you have received and you want to know they originated from your Inbox, you might want to select Inbox here. You can also create this folder as a main folder by choosing Local Mail.

Once you have made this selection, click on the “OK” button.

Notice the box with the minus ( - ) sign to the left of the Inbox title. If you click on this minus sign it will become a plus sign ( + ) and the Pictures folder will become hidden. Clicking again on the plus sign will redisplay any folders created within that folder.

Repeat this process for any other folders you would like to create.

You can create as many folders as you want. Be sure to give them names that will indicate to you what the contents of the folder are.

Now that you’ve created this folder, how do you get these messages that you want to save into it?

This will drop down the list of folders from which to choose the folder where you want to store this message.

The message will disappear from the Inbox list.

You can move more than one message at a time by holding down your CTRL key and clicking on each message that you want to move. They must all be moved to the same folder. As you click on the message(s) they will be highlighted. When you have selected all the messages that you want to move repeat the steps described above (Select the “File” button, and then choose the folder).

You should also delete messages from your Sent folder periodically. Choose the Sent folder from the folder list, then select the message title of the message to be deleted, and then select the “Delete” button, as shown above.

However, this doesn’t really delete the message. Instead it places it in the folder titled “Trash”. You must periodically empty the Trash folder.

Before emptying your Trash folder, however, be absolutely sure you want to get rid of the messages that are in it. Once you empty it, you cannot retrieve those messages.

By creating folders you will be able to manage your Email and organize your messages in a way that makes them easier to find when you need to look for them. By deleting messages that are no longer needed, and then emptying the Trash folder you will keep your Email tidy.

In this document we have discussed creating new mail folders, moving messages to these folders, deleting messages, and emptying the Trash folder.

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