Email Attachments with Netscape

1. Receiving and viewing Email attachments

Many times you will receive an Email message that has a document or a picture attached to it. In some cases the attachment will be displayed in full in the Email message, but in most cases it will not. You will need to open and view the attachment in a separate window.

In the example shown above, you can see that the title of the attachment is “Attached Documents.doc” and that the type of file is Winword File. Shown in parentheses is the actual application used to create this document. This one was created in “msword”.

If you choose to save it to disk, you will be prompted to select the folder where you want this attachment saved.

One good place to save these attachments is in a folder titled “My Documents”. This will make it easy to find later in order to open it or delete it if you decide later that you don’t want it.

After selecting the drive letter, as describe above, you will then see a list of the folders that are currently on your local drive.

You will then be able to find it easily through Windows Explorer so you can open it later.

Unless you know the attachment is something that you want to save, you should always choose to open it.

Quite often you will want to open an attachment that contains a picture. There are several formats that pictures are saved in. The most common are bitmaps (BMP), Jpeg (JPG), GIF, and TIF formats. Most of them can be opened and viewed without having to load any other software on your computer, especially on the newer computers.

Each of these formats store pictures using a different amount of disk space. A BMP file, for example, required more disk space than a JPG file. However, BMP files can be opened and viewed on more systems than the other picture file formats, especially on older computers.

When you receive an Email with a picture attachment, it may or may not display the picture in the body of the message. If the picture displays in the message, you don’t have to worry about whether your system will display the picture file format that was used. However, if the picture does not display and all you see is the file name, use the same process as described above to open the document.

2. Attaching files to Email messages

To attach a file to an email message that you want to send to someone, you must know the file name of the document you want to attach, and where this document is located. Again, I find it easier to handle this if I save these files and documents to the folder titled “My Documents”.

When you are ready to send a document or file to someone via Email, you must first open a new message window. Go ahead and address the message to the recipient(s), enter your subject, and type whatever message you want to include with this attachment.

This will open another window where you will locate the file name of the file you wish to attach. Use the same process to locate the file you wish to attach as described earlier for locating the folder where you wanted to save an attachment.

You can attach several files to the same Email message, and they don’t have to be of the same type. However, remember that the bigger your Email message is the longer it will take to send out of your mailbox, and for the recipient(s) to download into their Inbox.

There is another method for attaching information to your Email message which works well if you have a document that your recipient only need to see part of.

You can insert images into your Email by selecting “Insert” from the menu, then select “Image”. A window will open that will allow you to browse for the image you want. Again, you should know the file name and location of the image you want to insert. The image will be inserted into your Email message in the location of your cursor.

Using the “Insert” menu selection, you can also insert a horizontal bar at the location of your cursor if you wish to separate a part of your message and make it stand out.

This document discusses receiving and opening attachments in Email messages, and attaching files and documents to Email message you wish to send. It also discusses inserting images and horizontal bars to your Email messages.

Access Unlimited Inc.: Our Home Page | Support | Help | Email | Contact Us